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Financial Accounts

  • Name

    • The name of the account

  • Code

    • The code for the account. You could use this to match it up with another accounting system.

  • Current balance

    • The total credits minus the total debits that have been charged to the account up to today

  • Pending balance

    • The total credits minus the total debits of the items that have been charged to the account but have a date that is in the future

  • Total balance

    • The total credits minus the total debits that have been charged to the account. It should equal the sum of the Current balance and Pending balance.

  • Previous balance

    • This balance reflects the balance of the last time that you "Posted" the Activity totals. See below in the Macros sections for more details.

  • Activity amount

    • This balance reflects the total amount of the transactions that have taken place since you last "Posted" the Activity totals. See below in the Macros sections for more details

  • Next year balance

    • This balance reflects the total amount of the line items that have been entered for school years in the future.

  • Previous years balance

    • This balance reflects the total amount of the line items that were entered the last school year.

  • Family setup charges

    • This column will show the number of items that make up the setup charges for the school year. By clicking on the number of items, the list of charges will be available.

  • Family line items

    • This column will show the number of line items that have been entered for the account. By clicking on the number of items, the list of charges will be available.

Macro Actions​

Post Activity Totals​

In order to assist the financial secretary, the Activity amount balance can be compared to the entries made for the day to ensure that everything has been entered correctly. When you are sure that you are done for this posting period, pick this option to store the current totals in the Previous balance column and to reset the Activity column to zeros. You can then begin to enter new items that would appear under the Activity column. Be sure to print the screen before you Update Previous so you can have a permanent record of this posting period.

Restore Activity Totals​

If you mistakenly hit the Post Activity Totals, you can restore the previous numbers that were in the Previous column. You can only restore one level back with the Restore option.

Create Default​

To assist with the creating of accounts, you can choose this option. EDUDATAS will create the following accounts.

  • Cash
  • Tuition
  • Fees
  • Discounts
  • Previous